The Human Resources Manager contributes to PEJ’s mission by working with senior management, staff and consultants to ensure that PEJ can recruit, hire, train and retain top-notch talent in a work environment that is compliant with prevailing law and best practice and is diverse, equitable and inclusive.

Key Responsibilities

Recruitment, onboarding, orientation, and off-boarding

• Collaborate with senior leadership to understand and implement PEJ’s strategy and goals related to human resources;
• Manage and administer human resource functions, including, but not limited to, recruitment, onboarding new employees and consultants, adherence to PEJ compensation structures, and enrollment in benefits;
• Contribute to developing and maintaining best practices in recruitment and commitment to diversity, equity and inclusion;
• Onboard new employees and consultants, including collecting and verifying documents and enrolling personnel in benefits;
• Coordinate multi-departmental orientation on policies and Standard Operating Procedures and organize multi-departmental training;
• Ensure all employees and consultants receive mandatory training, including training on sexual harassment and health and safety;
• Track and maintain detailed records related to recruitment, onboarding, orientation, training and ongoing staff development;
• Filter field and administration requests for needed staffing and route such requests through designated channels;
• Off-board employees and consultants, including compensation payouts and termination of benefits;
• Help research human resource laws and regulations in foreign locations, and create a platform for organizing and storing such data; and
• Ensure compliance with human resource policies and procedures and relevant employment laws and regulations, including in foreign locations.

Compensation, payroll and benefits

• Develop or refine equity-based compensation strategies, surveys, decisions and implementation;
• Serve as the main point of contact between PEJ and its payroll and employer-of-record partners, collect needed forms and information;
• Prepare contracts for consultants based on scopes of work provided by the relevant PEJ team;
• Lead global conversion from consultants to employees, including identifying and engaging foreign labor law experts, as needed, to comply with laws in various countries where PEJ retains talent; and
• Track and maintain detailed records related to recruitment, onboarding, compensation, benefits and leave entitlements.

Performance evaluation

• Design performance evaluation templates and work with staff and consultants to implement routine performance evaluation;
• Maintain calendar for and cue up performance evaluations;
• Set and maintain guidelines for merit increases based on performance reviews; and
• Track and maintain detailed records related to evaluations, recommendations and follow-up requests or requirements.

Employee and consultant requests, suggestions and complaints

• Develop and conduct surveys to monitor employee and consultant satisfaction, or for other purposes, as needed;
• Handle employee requests, suggestions or complaints and triage those that rise to a level where senior management or Board need to be involved;
• Engage with senior management, as needed, to address issues;
• Ensure compliance with law and best practice in disciplining employees or handling complaints; and
• Handle confidential human resource information with discretion and professionalism (breeches of confidentiality may be grounds for termination).

Qualifications and Attributes

• At least ten years of experience working for a nonprofit or non-governmental organization specifically handling human resources;
• Familiarity with human resource laws, benefits, taxes, and regulations in the U.S. and ideally in other countries (to be tested);
• Exceptional planning and project management skills and attention to detail;
• A proactive approach to problem-solving;
• A collaborative and culturally aware mindset with the ability to work effectively in a team environment, including with a diverse team and across multiple time zones;
• Flexibility and strength in multi-tasking, goal-setting, and workload prioritization;
• High level of discretion and respect for privacy and confidentiality;
• Commitment to international human rights and the principles of the rule of law and social justice;
• Bachelor’s degree strongly preferred, but may be substituted with an additional years of experience; and
• Excellent verbal and written communication skills in English.

Applications will be reviewed on a rolling basis.